To book your spot we require a $250 per vehicle non-refundable deposit at the time of your booking. Space is limited, and we cannot guarantee that everyone who is interested will be able to bring their own cars each year.
If you are taking a car it must be submitted for approval, before your booking will be excepted. Substitutions for the vehicle can be submitted for acceptance until 14 days before the deadline for paperwork, but must be approved. If your vehicle cannot attend, we may be able to provide an alternative model vehicle for your use – you are in charge of fuel, tolls, tickets etc on this vehicle – and we CANNOT guarantee that it will not breakdown or suck or anything else. Deposits and payments cannot be refunded, but if you must cancel no additional payments will be due above what you have already paid.
You are welcome to pay by installments, but the full balance must be received by March 23, 2021.
The total price (excluding flights, accommodation, food, fuel, and any other charges while there) is $4,600.00 per vehicle, based on two person transfers from / to the European port from the airport. Extra people will cost $150 per person.
Payments can be made by check, PayPal (no fee if Friends and Family), or via debit/credit card (subject to a 3.5% fee). All payments are made to Orchid Euro LLC.
Vehicle and Driver paperwork
In order to get your vehicle and insurance paperwork ready, we require a original title for your car, and a copy of your drivers license. Once the vehicle has been processed for the international shipping, we will return the title to you. Please photocopy your title, or save a copy to your computer, for your records before sending it.
Please contact us if you have a lien (loan) on the vehicle – you will need a letter of approval from the lien holder giving express consent for your car to temporarily leave the country. This can be difficult to get from your lender.
Your car will be insured under a separate European coverage policy for liability coverage. If you have a collectors policy on your car, you may wish to speak to your insurance broker about existing or additional coverage, or ask us for more information.
All normal rules from your state apply to you vehicle; it must be registered, inspected etc as normal. All our cars will also need USA country stickers on the back, which we can supply if needed.
October 1st 2020- Vehicle applications can be submitted, $250 Deposit can be sent, once your vehicle or place has been accepted.
March 19th, 2021 – COVID-19 travel restrictions reviewed for travelers from USA to Europe; trip is cancelled if travel ban or mandatory quarantine is in place.
March 23rd, 2021 – Paperwork to be received. Original title and copy of drivers license must be received for processing.
March 23rd, 2021 – Full payment must be received ($4,600.00 per vehicle).
April 2nd, 2021 – Expected day of opening of window for vehicle to be delivered to the port, subject to change.
April 9th, 2021 – Cruise from the Orchid Euro warehouse to the port.
April 9th, 2021 – Expected last day for vehicle to be delivered to Rhode Island port, subject to change.
April TBC – Absolute final day for cars to depart USA to Emden, Germany
May 5th, 2021 – Meet in Amsterdam Airport (11:30am or earlier), and collect cars at VW Germany Port Facility, in Emden.
May 12th, 2021 – Worthersee GTI Treffen begins.
May 19th, 2021 (TBC) – Return cars to VW Germany Port Facility, in Emden.
Mid June / Late June (TBC) – Approximate date of vehicles return to Rhode Island, USA. We will keep you updated with your vehicles arrival date, and you will be contacted when it is ready to be collected at the port.
We will provide you with a full information packet, with addresses, emergency contact information, routes, itinerary, but under our CYOA these are only suggestions, and we do not guarantee to provide support for your accommodation, travel, insurance, legal, or any other factor.
Any Support Vehicle will stay with Jamie’s route.
You’re adults, and especially under the CYOA so you can choose your own routes and detour off these routes at any time.
If your car has to leave the Tour, you, your co-pilot, and your luggage will be assigned to one of the support vehicles, or another car as available. We will not leave anyone behind, as long as you are on the scheduled route.
If you plan to sell your vehicle in Europe, you will need to inform us ASAP BEFORE IT LEAVES. There are important paperwork and other implications regarding this. You cannot sell it in Europe without expressly arranging the correct paperwork. You will lose any payments, and will be liable for any and all charges from the German Customs, European Union, ourselves, and / or any other parties.
Fuel: Europe uses a different octane calculation system, but basically:
Euro 95 Octane = USA 91 Octane
Euro 98 Octane = USA 94 Octane
We will be driving at least 1,500 miles (quite possible 2,000+ miles), so you should plan to budget enough fuel money for this distance. At the time of writing this, a gallon of 95 Octane in Austria is roughly $4.72, and in Germany is roughly $5.44. (In Pennsylvania today, a gallon of mid-grade is roughly $2.81).
The Austrian Road Tax is required, but is quite cheap at around $15 in 2018, and we will arrange a location for you to purchase it if you are with Jamie’s group at that time. Any other toll roads are your responsibility, but there are very few and we do not have any planned currently. You are responsible for any speeding tickets, fines, parking tickets, etc that your vehicle incurs.
Other Important and Legal Notes
OBEY ALL LOCAL LAWS. Seriously. You are responsible for speed tickets, parking tickets, fines, etc, so please drive carefully and respectfully. We will be driving on the Germany Autobahn; stay to the right unless passing, and drive safely within your vehicles limit, drivers experience, and as weather conditions allow. We, the shipping logistics company, Jamie, sponsors, or any other party, cannot take any responsibility or liability for your own and your vehicles actions. And there’s always someone faster than you on the Autobahn, so stay right and use those turn signals!
All bookings are pre-paid, and cannot be cancelled or transferred.
We cannot be held responsible for delays, loss of property, income, injury, deaths, vehicle liability or damage, theft, and we do not insure any aspect of the Tour personally. Personal travel insurance is widely available, and be purchased directly from many sources; we do not provide it. We recommend you research and purchase it. Your car’s European Liability and/or Breakdown insurance is issued by a third party provider, and Orchid Euro LLC does not receive any money from these parties. Your policies are issued to yourself and your car, and the relationship is between you and the underwriter.
Make sure to carry your valid US drivers license, and preferably your Passport at all times. You must also carry your insurance and registration documents at all times in your car. A International Drivers Permit may be requested by traffic police – please see below for details.
An International Drivers License is available from AAA at a low cost of around $20, and is strongly recommended. The local police will likely ask to see it. You can find more information here: https://www.aaa.com/vacation/idpf.html
If the group visits the Nurburgring, which is subject to schedule and availability, you must accept full responsibilities for all costs and any damage caused by or to yourself, your vehicle, your passengers, and to third parties by the same. All risks, damages, costs, injury, or any other repercussions are exclusively your responsibility. Orchid Euro LLC, it’s employees, and anyone related to the trip, accepts no liability for anything that happens will at a race track, or in the area on the Nurburgring.
These are given as a guideline, and you may be provided with more information in your Tour Packet. All dates, instructions, information, etc, may be altered, substituted, or withdrawn at any time. All rights are reserved. Thanks!