To book your spot we require a $2,500 per vehicle/room non-refundable deposit at the time of your booking. Space is limited, and we cannot guarantee that everyone who is interested will be able to bring their own cars, or attend, each year.
If you are taking a car it must be submitted for approval, before your booking will be excepted. Substitutions for the vehicle can be submitted for acceptance until 14 days before the deadline for paperwork, but must be approved. If your vehicle cannot attend, we will provide an alternative new-model vehicle for your use – you are in charge of fuel, tolls, tickets etc on this vehicle. Deposits and payments cannot be refunded, but if you must cancel no additional payments will be due above what you have already paid.
You are welcome to pay by installments, but the full balance must be received by April 12, 2019.
The total price (excluding flights, food, fuel) is $6,600 per vehicle/room, based on two people sharing a car and a room. A third person in the same car, and sharing the same room, can be added for an additional $650, and a single person can subtract $350 from the total.
The non-driving option is $3,350 per room based on two people sharing, or $2,950 for one person per room. A third person can be added for $650, if sharing the same room – which will be tight in Europe, so expect an air mattress or two!
Payments can be made by check, PayPal (no fee if Friends and Family), or via debit/credit card (subject to a 3.5% fee). All payments are made to Orchid Euro LLC.
Vehicle and Driver paperwork
In order to get your vehicle and insurance paperwork ready, we require a original title for your car, and a copy of your drivers license. Once the vehicle has been processed for the international shipping, we will return the title to you. Please photocopy your title, or save a copy to your computer, for your records before sending it.
Please contact us if you have a lien (loan) on the vehicle – you will need a letter of approval from the lien holder giving express consent for your car to temporarily leave the country.
Your car will be insured under a separate European coverage policy for liability and breakdown coverage. If you have a collectors policy on your car, you may wish to speak to your insurance broker about existing or additional coverage, or ask us for more information.
All normal rules from your state apply to you vehicle; it must be registered, inspected etc as normal. All our cars will also need USA country stickers on the back, which we can supply if needed.
Now – $2500 Deposit can be sent, once your vehicle or place has been accepted.
April 5th, 2019 – Paperwork to be received. Original title and copy of drivers license must be received for processing.
April 12th 2019 – Full payment must be received ($6,600 per vehicle/2 per room).
April 19th 2019 – Expected day of opening of window for vehicle to be delivered to the port, subject to change.
April 26th 2019 – Cruise from the Orchid Euro warehouse to the port.
April 26th 2019 – Expected last day for vehicle to be delivered to Rhode Island port, subject to change.
April TBC – Absolute final day for cars to depart USA to Emden, Germany
May 22nd (TBC) – Meet in Amsterdam Airport (11:30am or earlier), and collect cars at VW Germany Port Facility, in Emden.
May 29th 2019 – Worthersee GTI Treffen begins.
June 6th (TBC) – Return cars to VW Germany Port Facility, in Emden.
Late June / Early July (TBC) – Approximate date of vehicles return to Rhode Island, USA. We will keep you updated with your vehicles arrival date, and you will be contacted when it is ready to be collected at the port.
We will provide you with a full information packet, with addresses, emergency contact information, routes, itinerary, and more.
The Official Support Vehicle will stay with the slowest vehicle on the group drives. If anyone has a mechanical or medical emergency a Group Leader will stay with them, as common sense and safety allows.
You’re adults, so you can detour off the planned routes at any time, but we cannot offer this same support.
If your car breaks down on the planned routes, we will do our utmost to have it transported to that nights hotel or apartment accommodation. You will then have the chance to repair it, or have it transported back to the port while continuing on in a support vehicle, or to leave the group and stay with the vehicle.
If your car has to leave the Tour, you, your co-pilot, and your luggage will be assigned to one of the support vehicles, or another car as available. We will not leave anyone behind, as long as you are on the scheduled route.
If you plan to sell your vehicle in Europe, you will need to inform us ASAP. There are important paperwork and other implications regarding this. You cannot sell it in Europe without expressly arranging the correct paperwork.
Fuel: Europe uses a different octane calculation system, but basically:
Euro 95 Octane = USA 91 Octane
Euro 98 Octane = USA 94 Octane
We will be driving at least 1,500 miles (quite possible 2,000+ miles), so you should plan to budget enough fuel money for this distance. At the time of writing this, a gallon of 95 Octane in Austria is roughly $4.72, and in Germany is roughly $5.44. (In Pennsylvania today, a gallon of mid-grade is roughly $2.81).
The Austrian Road Tax is required, but is quite cheap at around $15 in 2018, and we will arrange a location for you to purchase it. Any other toll roads are your responsibility, but there are very few and we do not have any planned currently. You are responsible for any speeding tickets, fines, parking tickets, etc that your vehicle incurs.
If the group visits the Nurburgring, entry to the track with your vehicle is not included in the price. There is always a chance of weather or incidents closing the track, which we cannot control.
Other Important and Legal Notes
If you have any medical history, food allergies/preferences, or other information, please let us know. We will do our best to accommodate your needs.
OBEY ALL LOCAL LAWS. Seriously. You are responsible for speed tickets, parking tickets, fines, etc, so please drive carefully and respectfully. We will be driving on the Germany Autobahn; stay to the right unless passing, and drive safely within your vehicles limit, drivers experience, and as weather conditions allow. We, the hosting company, the group leaders, sponsors, or any other party, cannot take any responsibility or liability for your own and your vehicles actions. And there’s always someone faster than you on the Autobahn, so stay right and use those turn signals!
All accommodations are pre-paid, and cannot be cancelled or transferred. We reserve the right to re-assign unused rooms and to make substitutions as required. You are responsible for damages, theft, etc from your assigned rooms. Please report any issues immediately.
We cannot be held responsible for delays, loss of property, income, injury, deaths, vehicle liability or damage, theft, and we do not insure any aspect of the Tour personally. Personal travel insurance is widely available, and be purchased directly from many sources. We recommend you research and purchase it. Your car’s European Liability and/or Breakdown insurance is issued by a third party provider, and Orchid Euro LLC does not receive any money from these parties. Your policies are issued to yourself and your car, and the relationship is between you and the underwriter.
Make sure to carry your valid US drivers license, and preferably your Passport at all times. You must also carry your insurance and registration documents at all times in your car, and should also have the Tour emergency contact information sheet with you. A International Drivers Permit may be requested by traffic police – please see below for details.
An International Drivers License is available from AAA at a low cost of around $20, and is strongly recommended. The local police will likely ask to see it. You can find more information here: https://www.aaa.com/vacation/idpf.html
If the group visits the Nurburgring, which is subject to schedule and availability, you must accept full responsibilities for all costs and any damage caused by or to yourself, your vehicle, your passengers, and to third parties by the same. All risks, damages, costs, injury, or any other repercussions are exclusively your responsibility. Orchid Euro LLC, it’s employees, and anyone related to the trip, accepts no liability for anything that happens will at a race track, or in the area on the Nurburgring.
These are given as a guideline, and you may be provided with more information in your Tour Packet. All dates, instructions, information, etc, may be altered, substituted, or withdrawn at any time. All rights are reserved. Thanks!